Costpoint® | ERP Software

Core Modules

Accounting Modules

General Ledger

  • Customizes your system's charging structure
  • Defines account numbers, segments, and organizational structures and hierarchies
  • Allows you to tailor your Costpoint structure to your company's needs through user-defined account and organization structures
  • Provides summary or detailed reports by organization, alternate reporting structures, reference numbers, or financial statement lines
  • Maintains multiple user-defined financial statement presentations for balance sheets, income statements, and statements of cash flows
  • Establishes journal entries with specific recurring or reversing information for each entry Offers numerous controls for your accounting module

Cash Management

  • Reconciles bank accounts, prints related reports, evaluates intercompany transfer activity, and creates "Due To/Due From" journal entries at the balance sheet level
  • Forecasts your company’s cash position and creates, edits, and prints cash forecasts
  • Creates scheduling, monitoring, and long-term planning forecasts, maintains company bank accounts, cash accounts, bank statements, and generates reports on bank statements and bank reconciliation summaries

Accounts Payable

  • Controls vendor approval functionality
  • Establishes valid A/P account, organization, reference 1, and reference 2 numbers for Accounts Payable
  • Assigns Vendor identifiers and sets up vendor terms for calculating discounts and due dates
  • Enters Accounts Payable vouchers and creates recurring ones
  • Creates purchase order vouchers and re-computes and prints purchase order discrepancies
  • Controls voucher approval and posting
  • Prepares, approves, and prints checks; creates and controls Electronic Fund Transfers (EFT)
  • Creates inquiry screens for vendor, check, and voucher history
  • Prepares reports on voucher registers, cash requirements, check registers, and A/P history

Accounts Receivable

  • Provides numerous functions relating to cash receipts and collections
  • Prints customer statements and reminder notices
  • Maintains databases for collection contacts, notes, cash discounts, and finance charges
  • Provides accounts receivable aging reports, history reports, and inquiries
  • Provides user-defined information fields that enable you to tailor information tracking to your company's specific needs
  • Sets up and maintains customer credit limits and credit ratings
  • Establishes and maintains sales territory information, shipping method information, customer terms for calculating discounts, due dates, and finance charges
  • Maintains invoice, receipt, and sales order history for specific projects and customers

Projects Modules

Project Setup

  • Enables quick and easy setup for all project types
  • Provides roll-up capabilities with a detailed Work Breakdown Structure (WBS) for any project level
  • Establishes and maintains company-wide settings and codes for projects
  • Initializes labor categories and billing rates
  • Sets up revenue calculation methods
  • Enters data and inquires on project history
  • Sets up project values and unit pricing

Project Budgeting

  • Creates and maintains budgets for each project
  • Structures costs (direct, labor, unit, and subcontractor) to incorporate indirect costs (fringe, overhead, general and administrative, and others), using specific multipliers to mark up these costs
  • Creates baseline and workplan budgets by project
  • Enables easy tracking using each project's original budget as the baseline and each revision as a new version of your project's workplan budgets

Cost & Revenue Processing

  • Establishes cost pools, allocation groups, and pool processing sequences
  • Computes burden cost, revenue, billing value of cost incurred, multi-job allocations, and rates and cost allocations for both pools and service centers
  • Loads labor rates, applies discount amounts, and posts revenue and inter-company journals
  • Handles indirect cost allocation methodologies and provides sophisticated revenue calculations for numerous project types

Reporting & Inquiry

  • Computes and prints commitments for purchase requisitions and purchase orders
  • Produces reports that accurately predict General Ledger charges and future financial obligations
  • Creates analysis, summary, and worksheet report tables necessary for specific project reports
  • Reviews project costs and revenue without printing reports
  • Researches potential revenue problems and reviews project ledger information

Billing

  • Automatically produces the types of standard billings most commonly required by project-oriented organizations, and provides extensive flexibility for creating cost-based, hours- based, unit-based, or generic billings
  • Creates project product, customer product, manual, standard, and milestone/percent complete bills in any currency
  • Prints supporting schedules for labor or other costs for standard bills only
  • Provides standard billing computations and formats for billings to the United States government
  • Creates FTP files to upload invoices to the WAWF
  • Invoices data at the billing level for projects that are calculated using the Calculate Standard Bills application
  • Integrates seamlessly with Costpoint Projects, Accounts Receivable, Product Definition, and Sales Order Entry

People Modules

Employee

  • Employee master data located in one location to be used for processing labor, leave and payroll
  • The HR user has ability to manage an individual employee’s leave record or payroll record and make adjustments
  • Updates to Employee Deductions/Contributions on a company-wide basis can be geared to a particular employee class, organization, or labor location

Labor/Leave

  • Manage the timesheet collection to labor calculation quickly
  • Timesheets can be processed in batches for adjustments, allowance allocation or applying compensated overtime
  • Leave processing naturally follows timesheet collection/labor calculation
  • Leave configuration allows for unlimited company-wide leave tables

Payroll

  • Robust capability to calculate and process payroll, and create the Direct Deposit file
  • Garnishment payments can be collected and a remittance created in Accounts Payable
  • Mag files can be created to submit for Federal and State submission

System Administration

More Control

  • Establishes and maintains Costpoint system-wide information
  • Controls security, maintenance of system-wide codes and defaults, and usage management
  • Provides interfaces and preprocessors to link and transfer data between Costpoint and outside databases, including Interface Controls, Cobra Interface, and CRM/GovWin/RP Integration Interface, and others